Rules & Regulations - GCE Duathlon 2018

COMMON REGULATIONS

 

1.     The Organiser (Jointly organised by GoSportz Sdn Bhd & Projek Lintasan Kota Holdings Sdn. Bhd.) reserve the right to amend the Rules and Regulations without prior notification.

2.     A rider / runner, being a person who has entered to take part in the Event, is deemed to have given written permission to the Organiser for the Organiser to collect, analyse and collate the personal information relating to that rider.  By completing the official entry form, including through online registration, the rider / runner signals his / her agreement to abide by these R&Rs.

3.     The Organiser reserve the right to use any photographs, motion picture, recordings, or any other record of this race and its participants for any commercial advertising including legitimate purpose.

4.     The Organiser reserve the right to amend the race course with prior notice to participants.

5.     The Organiser reserve the right to limit and/or refuse entries without assigning any reason thereof.

6.     Whilst every reasonable precaution will be taken by the Organiser to ensure the participants’ safety, participants partake in this event at their own risk and the Organiser shall not be liable for any bodily injuries, loss and/or damage to property, whether personal or otherwise, and howsoever arising.

7.     After registration, there will be no fee refund for any rider who does not in due course take part in the Event, for any reason whatsoever. Registration is strictly non-transferable.

8.     On-the-spot entries will not be entertained.

9.     The Organiser will not be responsible for any disputes arising from incomplete/wrong entry details given by the participants.

10.  Entry forms that are incomplete will not be entertained. A Race Confirmation Slip will be sent to registered email addresses after registration to confirm your race entry. Please inform the Organiser if you do not receive the Race Confirmation Slip by the Closing Date, please email to This email address is being protected from spambots. You need JavaScript enabled to view it.

11.  The race registration will only be confirmed when full payment of race registration fee has been made.

12.  To ensure that your race details are correct, please check your particulars upon receipt of the Race Confirmation Slip and report the discrepancy from your intended registration within 48 hours after entry form has been submitted to the organizers.

13.  Participants are strictly NOT ALLOWED to transfer their ride entries to another party or change ride categories once their registration is confirmed.

14.  All participants are to start in their allocated pen and wave time.

15.  For safety reasons, participants who do not start on their respective flag-off time, may be disqualified and not be allowed onto the course.

16.  All participants must follow designated routes, and are solely responsible for following the designated route and passing timing points

17.  Cut-off Time

Route officials will divert participants who are unlikely to finish the ride / run within the stipulated duration. Such participants will be guided to the designated diversion points along the route. For their own safety and to avoid being caught in between live traffic, participants must follow instructions. Participants who fail to do so may be removed from the route immediately. Finishers’ medals will not be issued to the aforesaid participants. The competitive participants category, participants will be recorded as ‘Disqualified’ or ‘DNF’ (Did Not Finish) in the official timing.

18.  All participants must abide by the standard Highway Code, national rules of the road as well as the direction of police, traffic management and Event officials during the ride.

19.  All participants are to remain behind the safety escort lead vehicles and in front of the safety escort rear vehicles at all times.

 

CONDITIONS OF ENTRY

By registering his / her entry each participant indicates his / her acceptance of the conditions below. In order to participate in the Event, riders must comply with any age requirements specified in their category. Riders must adhere to the following: -

Age Group

20.  For registration purposes, participants ages are calculated based on 2018 less birth year.

 

21.  Participants below the age of 18 are required to obtain parental / guardian’s consent and complete the indemnity declaration form as deemed necessary by the Organiser upon registration and email to This email address is being protected from spambots. You need JavaScript enabled to view it., failing which, the Organiser reserves the right to refuse entry.

Running

22.  Runners must wear their race numbers/bibs at the front of their adorned apparel at all times during the run.

23.  All participants shall be ready and assembled at the Run Start Holding Area 15 minutes prior to the Run.

24.  Support vehicles or pacers are not allowed.

25.  Runners must run on the designated path for the entire route. Failure to do so may result in disqualification.

26.  Runners are responsible for their own knowledge of how many laps/km they should be doing.

27.  Please take note that all Technical Officials / Marshalls / Volunteers are there to see to the safety and welfare of participants and to ensure that there will be no interruptions of unauthorised vehicles / spectators entering the race site during the run course event commences.

28.  They are there to see that the race is conducted in a safe, fair and proper manner with no prejudice or violation of any sort pertaining to the run and welfare of all participants.

29.  No running with bare torso.

30.  Wearing of headphones is not allowed at all times.

Cycling

31.  Participants must ensure that their Bib Numbers are clearly visible on their adorned apparel at all times.

32.  A participant may run or walk with his bicycle.

33.  Cyclists are to keep to the left side of the road unless overtaking and are reminded to observe traffic rules at all times. Overtaking on the left of a cyclist is dangerous and should not be allowed.

34.  The helmet must be worn before the cyclist remove his/her bicycle from the bicycle rack and has to stay on the cyclist’s head until he/she has placed his/her bicycle back securely at the allocated spot on the bicycle rack.

35.  All participants will have to perform their own repairs if their bicycles should breakdown.

36.  All participants are encouraged to have their bicycles inspected by professional bicycle shops before their race. It is the participants’ responsibility to ensure that their bicycles and bicycle brakes are in good working condition.

37.  Distances and durations indicated for all categories of rides are only approximate.  The organiser reserves the right to amend such distances and durations should circumstances demand it.

38.  The following bikes are STRICTLY NOT ALLOWED for any category:

 

-     Fixie Bikes;

-     Motorized Bikes;

-     Unicycles; and

-     Scooters.

 

39.  Road Bikes, Sports Bikes, Touring Bikes, Hybrid Bikes, Mini Velo Bikes, Folding Bikes, Mountain Bikes, Bikes with Drop Handle Bars and / or Disc Brakesare are allowed.

40.  Tandem bicycles may be used by visually handicapped riders ONLY. Participants should seek clearance from the Organiser on a case-by-case basis.

41.  Riders MUST NOT:

- Ride without a protective cycling helmet;

- Ride dangerously or negligently; or

- Use MP3 Players, iPods, Walkmans or other mobile music devices while riding.

- Use handheld cameras or telephones while riding.

Team Relay

42.  Team Relay is only open to 16 years old and above.

43.  A maximum of 3 members is allowed for team relay.

44.  A team of 3 participants joined the event which each participant is responsible for one section.

45.  Men Relay formed by 3 men participants; Mixed Relay formed by 3 mixed gender participants)

Prize Winner

46.  A winning participant may elect to receive an award in another prize category to which he / she is entitled to, which might offer a higher value prize. Notwithstanding the participant’s election, his / her finishing positions in each relevant prize categories will not change.

47.  Prizes may be awarded in non-monetary terms.

48.  The Organiser reserves the right to replace any winners if he / she is found to be disqualified.

49.  Prize winners must report to the prize giving zone.  In case fails to do so, the Organiser may donate the cash prize money to charity.

50.  All prize winning participants must present their original identification document, such as Identity Card or Passport, to collect their prize money

51.  All prizes not claimed within two (2) weeks from the event date will be forfeited and the Organiser will be at liberty to redistribute or dispose of these proceeds as it sees fit.

52.  Prizes must be taken, in the form as presented by the Organiser. They are not transferable or exchangeable for cash and are subject to the R&R and / or T&C as determined by the Organiser.

53.  “Gun Time” will determine the winners of all applicable categories.

54.  All prize winners or potential prize winners wishing to appeal, or dispute results must make such appeals on-site in person and in writing. Appeals must be received within 30 minutes of publishing of results on the board at the Event site and must be accompanied by an appeal fee of MYR100 in cash. Where possible, the appeal should be made before the prize presentation, the Organiser reserves the right not to entertain any disputes or appeal thereafter.

55.  For all other participants, disputes and appeals regarding the results must be submitted in writing including electronic mail within 3 days after the event day, the Organiser reserves the right not to entertain any dispute or appeal after 6pm on 19 September 2018.

56.  For all disputes on results, organisers and MNCF’s decision is final and no other disputes thereafter will be entertained.

Additional Rules and Regulations

52.  You are NOT allowed to participate under someone else’s name or number under any circumstances.

53.  The Event will take place regardless of bad weather and will only be cancelled, re-routed or stopped in extreme circumstances for safety reasons. The final decision on this will rest with the Organiser.

54.  Child seats on bicycles are not allowed due to safety reasons.

55. All race packs that are not collected on the designated collection day(s) will be available for collection one week after the said event day for a continuous 30 days within the working hours at our office. Thereafter the uncollected race pack(s) will be unpacked and no more collections will be allowed.

Participants ‘Entitlements

56.   All participants who successfully complete the ride in their chosen category will be awarded a Finisher’s Medal upon the presentation of their Cycling Bib to the respective officials.

57.   All Finisher’s Medals are to be collected on Event day.

58.  Such timing devices will officially record their finishing times. All such official finishing times will be posted on the website within 5 working days after completion of the Event.

 

MEDICAL RECOMMENDATIONS

58.  The sport of Duathlon is physically demanding. If you are not sure of your physical health, please seek the advice of a medical professional before you register for the race.

59.  Participants are advised against the consumption of alcohol or stimulants or any kind of drugs within 24 hours of their race.

60.  Participants are to ensure that they are well-rested and well-hydrated on day of race.

61.  Participants are advised to dress lightly.

62.  Should any participant feel unwell in the course of race, he/she should stop and seek immediate medical attention at designated medical posts.

63.  The organiser reserves the right to remove any participant deemed physically incapable (i.e. severe physical harm) of continuing the race.

 

WEATHER POLICY

The Event will be held, rain or shine, unless the Organiser determines that conditions are too dangerous. This will be based on a prudent decision made three (3) days before the Event day or on the Event day by the Organiser and local law enforcement officials. If the Event is cancelled due to inclement weather, there will be neither refunds nor transfers. In the event of inclement weather or unforeseen circumstances, the Organiser reserves the right to alter, cancel or eliminate any / all portions of the Event.

 

CONSENT TO THE EVENT

By taking part in the Event, I agree to abide by these Rules & Regulations. Projek Lintasan Kota Holdings Sdn. Bhd.and GoSportz Sdn Bhd, the Event Organiser, reserves the right to modify such Rules & Regulations in any way and at any times deemed necessary or appropriate, without materially affecting the terms and conditions of this event. I consent to the use of any photographs, motion pictures, images, recordings, or any other record which may include me, in any record of the Event or for future promotion of the Event.

 

WAIVER OF THE EVENT

In consideration of the Organiser accepting this entry, and the registration to participate in the Event, I hereby waive and release any and all rights to claims to damages I may have against the Organiser holding this Event, their agents, representatives, successors, assigns, sponsors for any and all injuries, death and invalidity I may sustain before, during or after the course of the Event or arising as a result of it. I hereby indemnify the Organiser and keep them indemnified and waived against all claims or damages that arise in consequence of the above.